A letter of enquiry

10-12-2008

Dear Sir / Madam

I am writing to ask you for some information about the possibility to hire a large room in the hotel which you manage.
We are a group of 50 students and we would like to get together to celebrate our end-of-term and I have been elected to see about the party.
The event would take place on Saturday 30th June. We intend to begin at 8 p.m. and our intention is to carry on late into the night. Naturally, we want to have disco music and we need to know what time we have to finish in order not to disturb the hotel guests with the noise.
Furthermore, I would like to clear up some matters: We have thought we could do it without waiters because we only would have a snack with crisps, nuts, chips and cheese straws which could be on a large bar to one side of the room. Besides, we are only allowed to drink soft drinks.
Could you let me know how much the cost of the party would be? I would also like to know if there is a reduction for students and how much we would have to hand over in respect of reservation.
I would be grateful if you could write back giving me all the information.
Thank you in advance for your assistance.
I look forward to your reply.
Yours faithfully